Five Reasons to Use Online Fax
Online fax offers an affordable and easy way for both businesses and individuals to set up a fax service from their home or office, and offers a number of excellent benefits over conventional or commercial faxing services. There are five main reasons why you should switch your service to online fax, and these are that it is cheaper, easier, more secure, more flexible and also much more versatile than conventional or commercial faxing services.
#1: Cheap Online Faxing
You can send and receive faxes online for as little as $6.95 per month, and this flat rate is all you will have to pay to use the service (unless you go over any account limits which will incur small overage fees). This means that if you process 300 faxes in one month all you will be paying is just $0.03 per fax, which is considerably cheaper that what it costs to send faxes using conventional or commercial fax services. Another benefit of online fax is that it is carried out through your computer and Internet connection, so there is no need to buy any additional costly equipment and supplies as with conventional faxing, and you also save money on line rental as you will not have to set up a secondary, dedicated line to send and receive faxes on.
#2: Easy Online Faxing
Faxing online is quick and easy, and you can send and receive documents at the click of a button. This is so much less hassle than a conventional fax machine where you have to manually feed each page of the document you want to send through the machine before you can transmit the data. With online fax you simply type in the destination number, add the documents you want to send as file attachments and click on the send button, and all this only takes a few moments. It is easy to receive faxes as well, and instead of waiting for the machine to print off the document before you can read it, the fax will arrive in your inbox and you can open it up and read it on your computer instantly.
#3: Secure Online Faxing
You can send and receive private and confidential documents securely with online faxing accounts, as all of the leading providers protect data streaming and private website account content with the latest Secure Sockets Layer (SSL) encryption technology, which ensure that no one can intercept the data you are sending, or hack into your online account to access your personal data or saved faxes.
#4: Flexible Online Faxing
Another benefit of online faxing is that with the majority of online faxing providers you will not be required to sign a contract when you open a new account. This means that you will be able to open and close accounts without any hassle, so if you decide the service is not working for you can simply close it down and move to another supplier, without having to worry about paying any cancellation fees or penalties.
#5: Versatile Online Faxing
Online fax services support a huge variety of file formats, and this means that you can send and receive almost any kind of document you want to other online accounts, whether it is a slideshow, spreadsheet, photo image or even a music file. File transfers will be more limited when you are faxing to a conventional machine, as these services can only receive ‘static’ documents because each one must be printed off to be read by the recipient, but if you are faxing another online account then the versatility of the service really opens up your options on what documents you can send by fax. You will also have the option of faxing online in a number of different ways with most online fax providers including:
• Through the Provider’s Website – you can log on to your online fax account from any web-enabled computer and start sending and receiving faxes straight away. This means that you do not have to be in the office or at home to access your faxes, as long as you have access to a computer or laptop that is connected to the Internet.
• Through Your Email Account – you can set up your online faxing account so that it runs through your existing email inbox, and not only does this make sending and receiving faxes much easier, it also means you will be able to forward faxes onto email contacts as well as other fax numbers.
• Download Fax Software – some providers offer free downloads which will allow you to manage your faxes quickly and easily from your desktop.
Get Online Fax Service Reviews. If you’re looking for a phone line as well, you can check out these business phone systems and providers.